Hiring - Operations & Bookkeeping Administrator
We are seeking a highly organised and proactive Operations & Bookkeeping Administrator to support the smooth day-to-day running of our business.
This key role encompasses HR, finance, and operations ensuring efficiency and compliance across departments. The ideal candidate will bring strong organisational skills, sound judgment, and the ability to manage multiple priorities in a dynamic environment.
While you'll report directly to the directors, you'll work collaboratively with wider staff, where it's likely no two days will be the same.
If you believe this role is your perfect match, send over your CV, a cover letter outlining why you're the right fit and the experience you can bring to this growing group of coffee lovers!
Reporting to: Directors
Remuneration: 40,000 - 45,000 DOE
Start date: 18.08.25
Job type: Full-time, Permanent
Application to: peter@cloudpickercoffee.ie
Preferred Experience:
- Degree in a related discipline (HR, Accounting, Finance, Business)
- Minimum of 2 years of relevant experience in Bookkeeping, HR, Accounting etc
We are an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, nationality or disability status.
HR Related Duties:
Finance Related Duties:
Operations Related Duties:
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HR Administration:
Maintaining Employee records, managing personnel files, holidays records etc. Maintaining and issuing company documents.
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Employee Management:
Supporting & Liaising with Managers on staff performance. Managing company annual leave. Ensuring adherence to time and attendance. Tracking and ensuring completion of employee reviews. Conducting disciplinary reviews. Conflict Management.
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Recruitment and Onboarding:
Advertising vacancies and drafting job specs. Screening CVs and shortlisting candidates. Organising interview questions, scheduling and conducting interviews. Providing candidate feedback and checking references. Creating onboarding programs with department managers. Coordinating software and hardware purchasing and setup.
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Payroll Administration and Benefits:
Reconciling the weekly hours on Blip, maintaining records for healthcare, dental and pension. Organising staff events.
- Compliance:
Ensuring compliance with labor laws, regulations and company policies. Enforcing adherence to company policies and procedures.
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Financial Transactions:
Recording purchase invoices/expenses in Quickbooks. Creating & issuing sales invoices and packing slips
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Accounts Payable and Receivable:
Reconciling accounts payable and issuing payments
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Payroll Processing:
Processing payroll and issuing payments.
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Stock Control:
Carrying out monthly stock takes, preparing reports for the Finance manager.
- Further tasks as required.
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Office Operations:
Managing daily functions including correspondence, phones, record-keeping. Documenting processes and establishing SOP’s.
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Facility Management/Procurement:
Ensuring the office space is well-maintained and organised. Managing relationships with vendors and service providers. Overseeing the maintenance and upkeep of office facilities. Procuring new services (cleaners, venues, utilities etc) and monitoring renewal dates to get competitive quotes. Negotiating contracts and service agreements.
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Communication:
Handling communication with employees, customers and acting as a point of contact.
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Inventory Management:
Managing office supplies and other resources
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Fleet Management:
Managing 5 company vehicles and their NCT’s/CVRT’s, Tax, Insurance, Maintenance plans & Service plans
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General Administrative Support:
Providing support to senior management and other staff members. Managing calendars for directors, scheduling meetings, prepping files, proofing documents, preparing meeting rooms. Handling sensitive matters with confidentiality. Booking flights & accommodation, couriering documents/parcels.
